Family Practice Associates P.C. seeks a Clinic Administrator
Located in Kearney, Nebraska, Family Practice Associates is an independent family medicine clinic employing eight physicians, five mid-level providers, and a Psychologist. Family Practice Associates is a rural residency site for the University of Nebraska Medical Center, with three to four second and third year residents practicing several days each week, in addition to the above.
Family Practice Associates is currently seeking a full-time, experienced Clinic Administrator.
The Clinic Administrator is responsible for:
- Working with the physician owners and management staff to develop a strategic direction for the practice, based upon practice needs, community needs, industry trends, patient expectations, financial realities and goals, and new opportunities.
- Developing, maintaining, and entering into contractual relationships with key employees, clinicians, payers, and other organizations;
- Maintaining positive and effective relationships with physician owners, management, staff, other healthcare providers and organizations, community members, businesses, and vendors;
- Developing and modifying the organizational chart; right-sizing staffing based upon needs, goals, growth, and budget considerations; planning for and recruiting key providers; hiring, supervising and mentoring administrative level employees; coaching and developing staff;
- Overseeing all financial aspects of the practice; including:
- development of the practice budget;
- overseeing day-to-day financial operational issues;
- working with the accounting firm to address all financial requirements, and maintain best accounting practices;
- preparing, presenting, and explaining financial reports to physician owners; facilitating discussion about the impact of key financial indicators on current and future business practices, decisions, and resources for effective financial and strategic planning;
- ensuring financial security through proactive, visionary planning based upon health care and payer trends including, but not limited to fee-for-service and value-based contracts; grant and cooperative agreements; and collaborations; risk identification and reduction, and capitalizing on opportunities
- Reviewing, developing and overseeing the development and maintenance of practice bylaws, legal documents, contracts, agreements, and policies and procedures in conjunction with physician owners, management, and legal and accounting resources; maintaining appropriate record-keeping to meet all legal and regulatory requirements;
- Ensuring timely and productive clinic partner meetings;
- Overseeing and providing input and direction for the following administrative level (middle management) functions, ensuring direct tie of these functions and their outcomes to legal, accreditation, and regulatory requirements, and the strategic plan:
- Human resources
- Accounts payable
- Medical Records
- Information Technology
- Oversight of clinical staff
- Quality reporting
- Physician, provider and nurse scheduling
- HIPAA and corporate compliance
- Employee evaluations
- Provider credentialing
- Policy development
- Handling patient complaints and issues
- Other duties, as required
Skills and Abilities:
Ability to make independent decisions;
Ability to conduct meetings;
Critical thinking skills necessary to:
- Develop strategy and vision;
- Develop and implement policies and procedures to meet clinic needs and regulatory guidelines;
- Supervise, lead, direct, and evaluate management and clinical staff;
- Manage conflict;
- Analyze legal documents;
- Develop budget, and do financial analyses and projections;
Emotional and psychological ability to handle stressful situations, deal with concerns of upset patients, clinical staff, business partners, vendors, and others, while displaying control and confidence;
Ability to concentrate amidst distractions;
Excellent oral communication skills, expressing and exchanging ideas, receiving information, conveying detailed and important spoken instructions (in-person and via phone);
Excellent written communication skills, expressing and exchanging ideas, receiving information, conveying detailed and important instructions
Computer proficiency (75% - 80% + of work time spent at the computer working with Outlook, Excel and Word; the EHR and practice management system; inputting data; navigating to various locations in the electronic filing system and online websites);
Minimal lifting, carrying, pushing and pulling (less than 10-20 pounds); occasional standing, and moving about clinic (for less than 15 minutes at a time). Occasional reaching, balancing, twisting.
- Clinic Administration Experience: Three to five years of experience in a clinic administrator or assistant clinic administrator role; or a role in healthcare with responsibilities as outlined above, preferably in a similar family practice or internal medicine environment.
- Bachelor’s Degree in Business Administration, Healthcare Administration, Finance or similar field required (or degree with combination of healthcare experience). Master’s degree preferred.
Location/Region: Kearney, NE