Payroll Clerk / Benefits Coordinator

Payroll Clerk /
Benefits Coordinator

The Payroll Clerk / Benefits Coordinator will process weekly payroll and maintain employee time records and assists employees with benefits enrollment and questions, verifies all insurance billing, maintains employee database and files, and ensures compliance with required benefit notices.

Payroll Clerk Duties/Responsibilities:
Enters, maintains, and/or processes information in the payroll system; information may include employee's hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.

Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.

Reconciles payroll to the general ledger and monthly bank statements.

Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.

Records and processes federal and state payroll tax deposits.

Performs other duties as assigned.

Required Skills/Abilities:
Excellent organizational skills and attention to detail.

Proficient with Microsoft Office Suite or related software.

Proficient with or the ability to quickly learn payroll software.

Preferred experience with Sage and ExakTime software

Education and Experience:
High school diploma or equivalent required.

Two years of experience in accounting or bookkeeping and payroll administration.

Benefits Coordinator Duties/Responsibilities:
Administer various employee benefits programs, such as group health, flexible spending accounts, dental and vision, accident and disability, life insurance, 401(k), and wellness benefits.

Conduct benefits orientations and explain benefits self-enrollment system.

Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in payroll system for payroll deduction.

Assist employees with health, dental, life and other related benefit claims.

Verify the calculation of the monthly premium statements for all group insurance policies and maintain statistical data relative to premiums, claims and costs. Resolve administrative problems with the carrier representatives.

Administer COBRA.

Review and respond to unemployment claims with appropriate documentation. Review monthly unemployment statements.

Coordinate workers' compensation claims with third-party administrator. Follow up on claims.

Assist HR manager in obtaining statistics and information in renewal process of any health, life and retirement plans that benefit the company.

Prepare and set up meetings designed to help employees obtain information and understand company benefits and other related incentive programs. Ensure distribution of required employee notices.

Prepare and maintain biweekly employee reports, new-hire and absentee reports. Maintain and update company organizational charts, phone directory and other requested reports as needed.

Assist HR manager in completing benefits reporting requirements.

Other duties as assigned.

Required Skills/Abilities:
Extensive knowledge of employee benefits and applicable laws.

Excellent written and verbal communication skills.

Excellent organizational and time management skills.

Proficient with Microsoft Office Suite or similar software.

Ability to speak Spanish preferred.

Education and Experience:
High school diploma or GED and two years of experience in employee benefits administration.

SHRM-CP or SHRM-SCP and CEBS professional designations preferred.