Administrative Assistant
F.H. Alexander
Ballston Lake, NY
Full-time
Administration / Clerical
Posted on December 29, 2021
F.H. Alexander inc. is a commercial building contractor which has been producing quality new construction and building renovations in the Upstate New York area since 1991. Project size ranges from $10,000 to $5,000,000, with up to six projects underway at any time.
We are currently looking for a full time Administrative Assistant to join our team to help with the day-to-day operations of a General Contractor.
Position Responsibilities:
- Obtaining and coordinating the distribution of bidding project documents
- Assist with Bid Calling, Invitations to Bid and Distribution of Plans & Specs.
- Develop and maintain project files, both electronic and hard copy.
- Issuance, logging and tracking of contracts and subcontracts.
- Accurate maintenance of Subcontractor and Vendor information
- Assist with Accounts Payable & Accounts Receivable.
- Coordinate project information between field and office.
- General office duties, including but not limited to: answering phones, filing, copying, faxing scanning and other duties as assigned by Management.
Essential skills and experience
- Ability to multi-task, while maintain accuracy.
- Ability to communicate effectively, both orally and in writing.
- Strong customer service orientation.
- Advanced user of Microsoft Office and basic computer skills.
- Ability to establish and maintain effective relationships with a wide cross section of individuals.
- Team player with the ability to be efficient working alone.
Please send resume and salary requirements to Accounting@FHAlexander.com (preferred) or fax to
518-877-0580
No phone calls.