Accounting Specialist
Accounting Specialist
Kansas Historical Foundation (aka Kansas State Historical Society, Inc.) 6425 SW 6th Avenue, Topeka, Kansas.
Position Summary: The employee serves as the accounting specialist for the Kansas Historical Foundation, a private 501(c)(3) and is responsible for maintaining the accounting system, which includes payroll, personnel, deposits, invoicing, and payments. The position is a 50 percent part-time position, flexible hours, averaging 20 hours a week and is exempt under FLSA. This position works with an internal auditor averaging 10 hours per week. The position starts at $19.00 an hour. Benefits include annual leave, sick leave, and a 403(b) matching tax advantage retirement savings plan. The employee must possess excellent organizational, communication, computer, accounting, and public relations skills, and maintain confidentiality in carrying out these duties.
Duties and Responsibilities:
- Generates financial reports quarterly for the board and as requested.
- Maintains general ledger accounting system in QuickBooks.
- Reconciles bank statements, investment fund reports and credit card transactions monthly.
- Prepares retail stores reports from QuickBooks accounting software as requested.
- Reconciles deposits of all funds and ensures deposit is taken to bank.
- Prepares payroll, W-2 forms, 1099 forms and maintains records.
- Prepares monthly, quarterly and annual payroll reports.
- Prepares and files monthly sales tax reports.
- Facilitates annual audit and Form 990 preparation and Kansas Annual Report.
- Assists grant managers as fiscal agent for all grants.
- Reconciles reimbursement requests to the bank from grant administrator’s requests.
- Assists with Finance, Audit and Executive Committee meetings as needed.
- Provides information for the development of the annual budget and annual reports.
- Ensures accurate transaction postings from TAM Retail software system to QuickBooks.
- Works with state staff to ensure smooth transfer of TAM payments to KSHS.
- Performs other duties as assigned.
Minimum Qualifications:
Training and Experience: A bachelor’s degree in accounting or a related field is required and one to three years of similar or related experience preferred. Requires a valid Kansas Driver’s License and employee must be able to be bonded. Candidate should have intermediate/advanced level skills with QuickBooks Premier accounting software and Excel spreadsheets. Entry-level experience with TAM Retail Software is preferred.
Knowledge, Abilities and Skills: Revised January 2020 A thorough knowledge of accounting procedures, payroll laws and practice are required. Must be able to maintain records; prepare reports; establish and maintain effective working relationships with employees, supervisors, other agencies, and the public; and read and interpret manuals, budgets, reports, and other documents. Excellent supervisory, organizational, written, oral and interpersonal communication skills, and the ability to work independently and as part of a team are essential. Complex problem solving, decision-making and technical skills are also required. Physical activity associated with working in an office setting is required to perform the daily duties of this position.